Humanyze is committed to protecting your personal privacy.
With the increase of data in the workplace, it’s critical to develop and abide by data privacy policies to protect personally identifiable information (PII), and private confidential information (PCI).
We abide by three main principles:
1. Give employees the choice to opt-in/opt-out
2. Aggregate and anonymize all data
3. Do not record any communication content
Section 1: Where we are data controller
Sociometric Solutions, Inc., trading as Humanyze, (“we” or “us”) are committed to protecting and respecting your privacy. We are registered in the state of Delaware, United States of America under file number 5047652 and have our registered office at 160 Greentree Drive, Suite 101, Dover, Delaware, 19904 USA and our primary business location at 18 Tremont Street, Suite 605, Boston, Massachusetts 02108 USA. Our data protection officer can be contacted at email@example.com.
For the purpose of EU data protection laws, we are the data controller of the data set out in this Section 1, and we are data processor of data from your employer – including the Device data – as set out in Section 2 below. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
By using our website, services, applications, products and content, our sensing devices (Sociometric® Badges and Bluetooth Low Energy beacons (together, the “Devices”)) and our Humanyze Elements™ software (collectively, the “Platform”), you accept the practices described in this policy.
We may collect and use the following information about you:
We use the following Cookies:
We will use the information in the following ways:
We may share your personal data with selected third parties in or outside the European Economic Area (“EEA”), including:
We may share your information with law enforcement agencies, public authorities, or other organizations if legally required to do so, or if we have a good faith belief that such use is reasonably necessary to:
We may also disclose your information to third parties:
The information that we collect from you may be transferred to, and stored at, a destination outside of your country and the European Economic Area (“EEA“), and particularly to the United States of America. It may also be processed by staff operating outside your country or the EEA who work for us, for one of our suppliers or one of our business partners. By submitting your information, you agree to this transfer, storing, or processing. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this policy.
Unfortunately, the transmission of information via the internet is not completely secure. Your data is secured during transmission with industry standard encryption techniques (TLS v 1.2 or greater), and it is secured at rest with AES 256 encryption and “least privilege” user access controls. Your data resides in Amazon Elastic Compute Cloud (EC2) servers and is continuously backed up. Only Humanyze authorized personnel can access these servers. Our system is actively monitored for indicators of intrusion or abnormal activity, and all activities are logged. Although we will do our best to protect your personal data, we cannot guarantee the security of your information transmitted through the Platform; any transmission is at your own risk.
After you terminate the use of our services, we will retain your information as follows and as required under applicable laws:
After you have terminated your use of our services, we may store your information in an aggregated and anonymized format. After the data has been anonymized and aggregated, we may use the data for research purposes.
Questions, comments, and requests regarding this policy are welcomed and should be addressed to firstname.lastname@example.org.
Section 2: Where we are data processor
Our customers, usually your employer, engage Humanyze to provide individual-level and management-level feedback to better understand the interactions and communications of their workforce. As part of our contract with our customers, we may process data on their behalf such as:
Our customers are the data controller of this data and questions about their data handling processes should in the first instance be addressed to them. At all times, we act as a service provider to our customers, and process data on their behalf.
Participation is completely voluntary and employees are free to choose whether to be in it or not. You are not required to participate, and your decision to participate or not will have no effect on the terms of your employment or on your compensation. Likewise, if you choose to participate, you may subsequently withdraw from it at any time without penalty or consequences of any kind. Humanyze may also withdraw you from this project if circumstances arise which warrant doing so.
Humanyze will not provide individual-level data that it collects to any individual outside of Humanyze, including your employer; only the participant and Humanyze will have access to the data that Humanyze collects from that participant.